ROE 2.0: Are You Ready for the Transition?

Marlo Hertling

It’s here – ROE web version 2.0 has arrived! This is part of Service Canada’s efforts to standardize ROE web file versions.

Service Canada Web Record of Employment for Payroll

As a result, this week Service Canada has started sending out the following letter:

In an effort to standardize the ROE Web file versions, the following ROE Web formats will be discontinued on March 31^st, 2016:

27 Week Flat file

53 Week Flat file

53 Week Payroll Extract File XML version 1.0

27 Week Online Form

Effective April 1^st, 2016, Service Canada will only be accepting the following Record of Employment (ROE) Web formats:

53-Week Online Form

53-Week Payroll Extract File XML Version 2.0

53 Week Assistant Online form

According to our records, you are issuing ROEs in one of the formats to be discontinued. We strongly encourage you to take action as soon as possible. The technical specifications required to adapt to one of the new formats can be found on the ROE Web site. ROEs submitted after March 31st, 2016 using an decommissioned format will not be accepted.

Please share this message with your Primary Officer or individuals responsible for the Pay Services within your organisation to ensure that the appropriate changes are implemented by March 31st, 2016.

What This Means for Payroll

What this means for you is when you are completing block 16 of the ROE you will be able to select the new termination codes with more specific reason codes.

As an example, the following options will now be available for selection in the drop down for “Quit”.

Quit
Quit / Follow spouse
Quit / Return to school
Quit / Health reasons
Quit / Voluntary retirement
Quit / Take another job
Quit / Employer relocation
Quit / Care for a dependent
Quit / To become self-employed

If you are an Avanti client you are already able to use this new format – as we released this functionality in the current version. If not, it’s important that you check with your provider to find out when this change will take effect in your software.

To find out more about this initiative you can visit the Service Canada website at: http://www.servicecanada.gc.ca/eng/services/ei/employers/roe/web/index.shtml

Other ROE Resources

Here's another resource from the Canadian Payroll Association to help you avoid the most common ROE errors:

The Top 5 ROE Errors & How to Avoid Them [Word Doc]

Keep On Learning

Want to become a People Management superhero? Subscribe today.

About the Author

Marlo Hertling has worked with leading HCM organizations and has been helping Canadian companies implement HCM solutions for more than 15 years. She is the Vice President of People & Culture at Avanti Software Inc and serves as Avanti's HCM subject matter expert.

[Series] An Elizabethan Guide to Buying People Management Software

In this series, we've given the Elizabethan treatment to the typical software buyer's guide for Canadian Pa...

8 Considerations for Selecting Your People Management Software Provider

So what else do you need to know before you select a People Management software vendor? We’ll look at the 8...

ROE 2.0: Are You Ready for the Transition?

What This Means for Payroll

Other ROE Resources

Keep On Learning

About the Author

Previous Article

Next Article

ROE 2.0: Are You Ready for the Transition?

What This Means for Payroll

Other ROE Resources

Keep On Learning

About the Author

Previous Article

Next Article

Most Recent Articles

Change management is important to achieve digital transformation for HR. In our experience, we see the greatest HCM implementation success when HR and stakeholders invest in a change management plan.

Digital transformation for HR professionals. By mapping our your processes and HR tech you can view better identify your current state and then map our what your ideal future state will look like.

As year-end approaches, here are 6 ways to help your employees think about saving for year-end and beyond.

We hosted a webinar on Employee Termination Best Practices. We received some excellent questions before and after the webinar, and here they are for your reference.

There are many ways that your Payroll system can help prevent and detect fraud as well as maintain your compliance.

Here's our annual post that summarizes which budget changes will and won’t impact Canadian Payroll. Subscribe to stay current.

We want your Payroll team to be fully prepared when it comes to Year-End. So we've provided some tips to make sure that you have a smooth (and compliant) 2017 Year-End for your Canadian Payroll.

Meet Mark Betcher, Manager of Payroll Services for the University of Winnipeg and an active volunteer with the Canadian Payroll Association. Mark began his payroll career over 20 years ago.

All the 2018 Canadian Payroll deduction information you need in one place. This includes TD1 changes, CPP/QPP premiums, minimum wage info for each province/territory and much more.

We break down each box on your T4 Tax Slip and the most recent tax year's deductions and amounts. In English and French!

A description of each box in a T4A Income Tax Slip.

A description of each box in your Relevé RL-1 Tax Slip.

Meet Tanya Addison, Payroll Officer at the City of Brandon. Learn how this superhero's payroll knowledge, ninja qualities and problem solving skills have led to increased engagement among employees.